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Accumulator Items (Payroll Tab)

This screen allows you to assign Accumulator items to the various employees in the payroll. Accumulators are used to collect or build up amounts that will be used in various payroll calculations. Accumulators that appear on this screen will have been originally created and defined in the Accumulators screen (accessible via Current Payroll - Accumulators command). Refer to the Accumulators help page for more information on how these items are created.

Step-by-Step tutorial icon View step-by-step tutorial

Each employee in the payroll requires one or more accumulators to be assigned (along with a number of earnings and deductions/benefits). If an employee was setup using a template, a number of these items will have been already added along with their default settings.

Common Buttons

Visit the Button Descriptions help page to view detailed descriptions of each button that appears on your screen (whether in the Button Bar at the top of the table, or in the table itself). Note: If a button's text appears in a Grey color, either the command is not applicable to the current screen, or its function has already been applied (e.g. some items can only be added once, therefore the New button will be unavailable on certain screens after it is used).

Sample command buttons



The following section of this help page describes the various cells and columns shown in the main table on the current program screen. If you see a help description on this page for a column that does not appear on your screen, you can add the additional column to your view by using the Customize option under the Views button (located at the left side of the screen just above the main table). Refer to the Customize View help page for more help on this feature.

Hidden Rows - The columns on the right side of the table contain sub-rows that are hidden from view initially (for screen space constraints). These additional rows can be revealed by selecting the Expand Row icon (the right-facing triangle expand icons for payroll rows). Expanding the rows provides access to the individual settings for each sub-row.

Rows and sub-rows are color-coded as follows:

  • Bold Green - Indicates the top (Primary) row of a group of expanded sub-rows. Green rows are always visible even when the row is collapsed. Green rows cannot be deleted if there is another item of the same type (e.g. you cannot delete an Earning or Deduction row shown in Green if another earning or deduction exists in the list - in such a case, the other earning or deduction must be removed first).
  • Bold Blue - Indicates rows that have been expanded under the Primary row.
  • Non-Bold Black Italic - Indicates that Primary item of its type exists for the employee. For example, if you already have a "Regular" earning defined for the row but choose to add another Regular earning with a different rate, subsequent earning would appear in non-bold Black italic formatting to indicate that a Primary earning of the same type already exists.

Action

This cell allows you to specify the accumulator's behaviour (e.g. whether it will continue to gather its amounts or if it will be paid out in full or in part). Editing the cell displays a menu where you can choose the various methods that may be assigned.

Add Accumulator

Add Accumulator - This button allows you to apply an accumulator to the current employee. Selecting the button displays a list of accumulators that have been defined in the Accumulators screen (accessible via the Current Payroll - Accumulators menu command). When you choose an option from this list, a new row appears to the right of the button and contains the accumulator's settings.

Note: The content for this cell cannot be edited directly. If you wish to modify the cell's text or value, you must open the appropriate screen that is used to manage its content.

Amount

Use this cell to specify the amount that will be used if the accumulator is set up to be calculated as a Fixed Amount as defined in the Accumulators screen).

Audit

This button allows you to view a list of changes that have been made to the current item. Choosing the button opens the Audit History window where item changes are shown in colored text. Note: Audit History is a developing feature and subject to updates as new functionality is added.

Calculation

This cell displays the accumulator's calculated amount, based on its defined settings as defined in the Accumulators screen. It is uneditable and displayed for reference only.

Code

This cell displays the accumulator's Code (also referred to as the Name of the accumulator, as defined in the Accumulators screen).

Distribution

Use this cell to specify the default distribution code (sometimes referred to as the "home department") to which this employee's work time will be charged/expensed. The items in the drop down list can be viewed or edited from the Distributions page.

Note: The content for this cell cannot be edited directly. If you wish to modify the cell's text or value, you must open the appropriate screen that is used to manage its content.

Division

This cell displays the company division to which this employee is assigned. The items in the drop down list can be viewed or edited from the Divisions page.

Employee No.

This cell displays the unique number that identifies the employee in this payroll. Alphanumeric characters (letters and numbers) may be used. e.g. 001, or MGM001.

Note: The content for this cell cannot be edited directly. If you wish to modify the cell's text or value, you must open the appropriate screen that is used to manage its content.

Expression

This cell displays the expression that will be used to calculate the accumulator's value. It is uneditable and applicable only for accumulators that are set to be calculated using the By Function method as defined in the Accumulators screen).

Given Name

Use this cell to enter the employee's first name (also referred to "given name" or "personal name"). For example, John Smith's given name is "John". The cell supports special characters - e.g. María-Jose or Günther.

Note: The content for this cell cannot be edited directly. If you wish to modify the cell's text or value, you must open the appropriate screen that is used to manage its content.

Method

This cell displays the method that will be used to calculate the accumulator's value (as defined in the Functions screen). It is uneditable and displayed for reference only.

Override

Available only for accumulators that are setup to be calculated by By Function or By Fixed Amount, this checkbox allows you to manually override the settings for the accumulator. For example, if you have an accumulator that is calculated by a fixed amount but one employee needs a special amount (either temporarily or permanently), you can activate the Override checkbox and then enter the special value into the Amount cell.

P Value

Use this cell to enter a Placeholder Value (referred to as a "P Value") that can be used to overrride one of the variables in the associated function (instead of overriding the whole expression). Thus if the expression changes, the employee will have the changes applied in their calculation because the original expression is not overridden.

For example, if a Vacation Pay function's P Value is set to 4% (representing a typical vacation accrual amount), and a tenured employee is moving to a 6% accrual, then you simply enter .06 in the P Value cell. eNETEmployer will then calculate a 6 percent accrual for the employee, (and you do not have to choose the Override check box and edit the original expression).

Note: This cell is uneditable if there is no function associated with the accumulator.

Tutorial on P Values in eNETEmployer View a step-by-step tutorial on this feature

Surname

Use this cell to enter the employee's surname (also referred to "family name or "last name"). For example, John Smith's surname would be entered as Smith. You can also enter surname prefixes for employee names that require one. For example, John Van Houton's surname would be entered as Van Houten. The cell also supports special characters - e.g. O'Leary or Elkjærd.

Note: The content for this cell cannot be edited directly. If you wish to modify the cell's text or value, you must open the appropriate screen that is used to manage its content.