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Creating Payroll Distributions

This tutorial will discuss distribution records and how eNETEmployer uses them to allocate an employee's work time between multiple departments. These allocated hours and amounts can then be exported to your company's General Ledger (GL). For example, if Joe worked 40 hours and you needed to split his time evenly between the Sales and Marketing departments respectively, you would create two distribution codes entitled "Sales" and "Marketing", then you would assign 20 hours to each. eNETEmployer will then split the employees wage costs and all benefit costs proportionately between the two. Refer to the Distributions help page for more details on this topic.

For this tutorial, we will create two distributions - Default and Factory. Later on when we setup the employee's earnings, we will associate the distribution to each as needed.

NOTE: Click on the images below to view them at full size



Step A) Create a Default Distribution

We will begin by entering the Default distribution details. You can use your own company data in this tutorial, or you can use the sample data (which will be used by by our sample non-Factory employees).

  1. From the Payroll tab, choose the Current Payroll - Distributions menu command. This opens the Distributions screen where you can work with your payroll distributions.
  2. Distributions Help page...

  3. Choose the New button to insert a blank distribution row in the table, and then choose the Expand icon (the right-facing triangle at the beginning of the row) to reveal the sub rows.
    Fig. 01: Use the Expand icon reveals the distribution sub rows.
    Fig. 01: Use the Expand icon reveals the distribution sub rows.
  4. If you do not plan to allocate any employee hours by department, then simply save the row to complete the default distribution process (you are finished with the tutorial at this point).
  5. If you wish to allocate employee hours by department, please proceed to the next step.
  6. Edit the various cells as needed as they relate to your payroll and GL (press <F1> to use the Online Help system if you need to look up a definition for the various cells).
    Example: In our example, we have assigned expense and liability accounts to a variety of items - accounts that correspond to our fictional GL account.

    Default Name Enable Item Expense Acct Expense Description Liability Acct Liability Description
    Default Default Yes Federal Tax      2200 CRA Remittance
    Quebec Tax         
    EI  5400 Employer's EI 2200 CRA Remittance
    CPP  5401 Employer's CPP 2200 CRA Remittance
    QPP         
    WCB  5402 Employer's WCB 2201 WCB
    Net Pay      1070 Net Pay
    Arrears         
    PPIP         
    Earning Bonus        
    Earning Commission        
    Earning Double Time 3501 Wages    
    Earning Overtime 3501 Wages    
    Earning Regular 3501 Wages    
    Earning Salary 3501 Wages    
    Earning Statutory Pay 3501 Wages    
    Earning Vacation 3500 Vacation    
    Ded&Ben 30% Garnish        
    Ded&Ben Group Insurance 5470 ER RRSP 2271 RRSP
    Ded&Ben RRSP Deduction        
    Accumulator Vacation Pay        
    Health 5403      
    Fig. 02: The completed default distribution.
    Fig. 02: The completed default distribution.
  7. Once your data is complete, select the Save icon for each row (the check mark icon at the left side of the row). This accepts the changes and the Edit Mode icons are removed to indicate that the entire row has been saved. You can also choose the Save button from the Button Bar above the table.
  8. When you are finished working with the default distribution, choose the Collapse icon (the left-facing triangle at the beginning of the row) to hide the various sub-rows.


Step B) Create a Factory Distribution

We will continue the tutorial by adding one more distribution entitled Factory. This sample distribution can be used to allocate hours for employees who work in the company's factory.

  1. Select the New button to insert an additional distribution row into the table.
  2. Expand the new row to reveal its sub-rows (if necessary), and then edit the various cells as needed.
  3. When you are finished editing the second distribution, Save the changes.
    Fig. 03: A second distribution is added.
    Fig. 03: A second distribution is added.

    This completes the Distributions tutorial.

    Note: If you created the distributions shown in this tutorial (or a custom distribution of your own), you should also review and/or complete the Adding Employee Earnings Tutorial so that your distributions and related earnings will be associated correctly (if necessary).



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