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This screen allows you work with Distribution Codes - codes that are used by the program to translate allocated hours and amounts that correspond to a General Ledger (GL) entry. Many businesses prefer to use distributions to "break down" hours by department (distributions can be thought of as "departments").
When you set up an employee in the eNETEmployer, you assign a default distribution code such as "Sales" or "Marketing" so that the employee's work time can be allocated accordingly. However, if you need to split the employee's hours between several departments, you must override the default distribution code. For example, if Joe worked 40 hours and you needed to split his time evenly between the Sales and Marketing departments respectively, you would create two distribution codes entitled "Sales" and "Marketing", then you would assign 20 hours to each. eNETEmployer will then split the employees wage costs and all benefit costs proportionately between the two.
Distributions can be assigned at multiple levels:
When using multiple distributions, processing is carried out in the following sequence:
Note: The one exception to the above is that if a distribution does not have an account entered, the amount will always be applied to the company's default distribution.
The following buttons appear on all program screens - click a button to view its help description. Note: If a button's text appears in a Grey color, the command is not applicable to the current page or its function has already been applied.
The following section displays help for the various cells and columns shown in the main table on this screen. If you see a help description here that does not appear on your screen, you can add the additional item to your view by using the "Customize View" button located in the button bar above the main table. Please view the Customize View help page for more help on this feature.
Select this radio button to designate this distribution as the default. If any account areas are left blank, eNETEmployer will use the corresponding Default Distribution for the GL account number. In this case, you can input all of the normal General Ledger accounts in the Default Distribution Table (row) and any exceptions to these can be entered separately.
Use this cell to enter the name of the distribution. The name shown here will appear on various screen and reports throughout the program.
Use this cell to specify whether the distribution is active in the current payroll. Editing the cell will display a checkbox where you can specify the two available options: Yes (the item is active in the payroll) or No (the item in not active in the payroll).
Use this cell to specify the account to which the selected item's expense will be allocated.
Use this cell to enter a description for the Expense account (e.g. Sales Wages, Company CPP Expense, etc.).
Use this cell to specify the department to which the selected item's expense will be allocated.
This uneditable column displays items (e.g. Earnings, Deductions, Benefits , Accumulators, etc.) that are being used in the current payroll. Each of these items require a corresponding General Ledger account designation. Though most of these accounts must have both a credit entry (liability) and the debit entry (expense) assigned, certain items require only one entry (e.g. Earnings). For earnings, you would debit the area where the employee worked and the resulting off-setting credit would be considered "Net Pay". In this case, eNETEmployer would disable the Expense or Liability options.
Each account is broken in two segments. The first segment is the Department and the Account Number.
Use this cell to specify the account to which the selected item's credit/liability will be charged.
Use this cell to enter a description for the credit/liability account (e.g. Pension Payable, Accrued Vacation Pay, etc.).
Use this cell to specify the department to which the selected item's credit/liability will be charged.