Help Toolbar   (select a button to browse other online help sections)

Home  Index  Tutorials  Resources  Search  Tabs & Menus  Button Bar  Table & Data Display

Distributions (Payroll Tab)

This screen allows you work with Distribution codes - codes that are used by the program to translate allocated hours and amounts that correspond to a General Ledger (GL) entry. Many businesses prefer to use distributions to "break down" hours by department (distributions can be thought of as "departments").

Tutorial on payroll distributions in eNETEmployer
Online Tutorial

Default Distribution - All payrolls must be assigned a "default" distribution at the very least, so that the program can generate the Journal Entry report. If any account areas are left blank, eNETEmployer will use the corresponding Default Distribution for the GL account number. In this case, you can input all of the normal General Ledger accounts in the Default Distribution Table (row) and any exceptions to these can be entered separately.

When you set up an employee in the eNETEmployer, you assign them a default distribution code. This initial code can be the default distribution (entitled "Default") or you may wish to name it "Sales" or "Marketing" so that the employee's work time can be allocated accordingly.

However, if you need to split the employee's hours between several departments, you must override the default distribution code. For example, if Joe worked 40 hours and you needed to split his time evenly between the Sales and Marketing departments respectively, you would create two distribution codes entitled "Sales" and "Marketing", then you would assign 20 hours to each. eNETEmployer will then split the employees wage costs and all benefit costs proportionately between the two.

Distributions can be assigned at multiple levels:

When using multiple distributions, processing is carried out in the following sequence:

Note: The one exception to the above is that if a distribution does not have an account entered, the amount will always be applied to the company's default distribution.

Common Buttons

Visit the Button Descriptions help page to view detailed descriptions of every button that appears on your screen (whether in the Button Bar at the top of the table, or in the table itself). Note: If a button's text appears in a Grey color, either the command is not applicable to the current page, or its function has already been applied (e.g. some items can only be added once, therefore the New button will be unavailable on certain screens after it is used).

Sample command buttons



The following section displays help for the various cells and columns shown in the main table on this screen. If you see a help description on this page for a column that does not appear on your screen, you can add the additional column to your view by using the Customize option under the Views button (located at the left side of the screen just above the main table). Refer to the Customize View help page for more help on this feature.


Audit

This button allows you to view a list of changes that have been made to the current item. Choosing the button opens the Audit History window where item changes are shown in colored text. Note: Audit History is a developing feature and subject to updates as new functionality is added.

Default

Select this radio button to designate this distribution as the default. If any account areas are left blank, eNETEmployer will use the corresponding Default Distribution for the GL account number. In this case, you can input all of the normal General Ledger accounts in the Default Distribution Table (row) and any exceptions to these can be entered separately.

Name

Use this cell to enter the name of the distribution. The name shown here will appear on various screen and reports throughout the program.

Enable

Use this cell to specify whether the distribution is active in the current payroll. Editing the cell will display a checkbox where you can specify the two available options: Yes (the item is active in the payroll) or No (the item in not active in the payroll).

Expense Acct

Use this cell to specify the account to which the selected item's expense will be allocated.

Expense Description

Use this cell to enter a description for the Expense account (e.g. Sales Wages, Company CPP Expense, etc.).

Expense Dept.

Use this cell to specify the department to which the selected item's expense will be allocated.

Item

This uneditable column displays items (e.g. Earnings, Deductions, Benefits , Accumulators, etc.) that are being used in the current payroll. Each of these items require a corresponding General Ledger account designation. Though most of these accounts must have both a credit entry (liability) and the debit entry (expense) assigned, certain items require only one entry (e.g. Earnings). For earnings, you would debit the area where the employee worked and the resulting off-setting credit would be considered "Net Pay". In this case, eNETEmployer would disable the Expense or Liability options.

Each account is broken in two segments. The first segment is the Department and the Account Number.

Liability Account

Use this cell to specify the account to which the selected item's credit/liability will be charged.

Liability Description

Use this cell to enter a description for the credit/liability account (e.g. Pension Payable, Accrued Vacation Pay, etc.).

Liability Dept

Use this cell to specify the department to which the selected item's credit/liability will be charged.