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Each screen contains a series of command buttons in the button bar at the top of the table. These buttons allow you to perform specific functions within the context of the current screen. For example, if you are on the Setup Employee screen, choosing the New button will add an employee, whereas choosing the New button on other screens will add a different type of item altogether.
Context-Specific Buttons - Although many of the same buttons appear on each screen, certain buttons are displayed on specific screens only. For example, if you are on the Employer tab's Setup Users screen, you can create multiple user accounts in one step by choosing the Generate Employee User Accounts button. This button will not appear anywhere else in the program. Similarly, if you are in the Calculations page, a Calculate button will appear on this page only.
Don't see a button on your screen? - If you are an employee with limited program privileges (e.g. your user account is setup to view pay statements and personal information only), then certain buttons will not be displayed.
Use the following list to view an alphabetical listing of all common and specialized buttons. Some are context sensitive and will appear on a specific screen only, and some buttons appear in certain modules only (as indicated in each section below).
Accept All - Selecting this button deactivates Edit Mode for all visible rows and saves all of the changes that have been made to each row. When the button is chosen, its label will change back to read Edit All so that you can toggle in and out of Edit Mode easily.
Audit - This button allows you to view a list of changes that have been made to the current item. Choosing the button opens the Audit History window where item changes are shown in colored text. Note: Audit History is a developing feature and subject to updates as new functionality is added.
Browse - This button allows you to specify a semicolon-separated spreadsheet file that can be used to replace the data in the current table. When this button is selected, a window will appear so that you can locate the desired file. Once you have selected a file, its name will appear to the right of the Browse button. You can then use the Import button to proceed with the import process. Note: It is strongly recommended that you only import files that have been originally exported from eNETEmployer for this purpose (in order to ensure the correct file format requirements). If you decide to use a spreadsheet that has been created from another source, you must ensure that the format matches the exact requirements of the eNETEmployer program. Refer to the Export a File for Proper Formatting note below for more details.
Collapse All - Selecting this button to hides (collapses) any rows that have previously been revealed (uncollapsed). Once selected, the Expand Row icon will appear once again at the head of the row. Note: If you make changes to your data and collapse the rows without saving the changes (via the Save icon), the changes will automatically be saved.
Delete - Selecting this button removes the current row from the table. If you have multiple rows selected, all of the rows will be removed. When you select the button, you are prompted to make sure you want to delete the item(s) as the action cannot be undone.
Some screens contain sub-rows that will appear under the main row that you are deleting. If you see an Expand icon () at the leftmost side of the row, you may wish to expand the main row to ensure that you are deleting the proper items. Note: If you are presented with an error message stating that "the first item should be deleted last", it indicates that you must delete all of the sub rows first before you can delete the main row. For screens that offer a Trash icon () to the left of the main row, you can choose the icon to remove the row and all of it's sub-rows in one action.
Documents - Selecting this button opens the Documents window so that you can manage the attachments that are associated with the current item.
Edit All - Selecting this button changes all visible rows to Edit Mode in order to facilitate easy data entry and editing. When the button is chosen, its label will change to read Accept All. If the Accept All button is selected, all of your changes will be saved and Edit Mode will be deactivated for all of the rows.
Expand All - Selecting this button reveals (expands) any rows that are collapsed. When the button is chosen, its label will change to read Collapse All so that you can toggle the row display and hide (collapse) all of the rows once again.
Export - Selecting this button will save the current table's data to a semicolon-separated file that can be opened in a spreadsheet program. The export function is carried out immediately upon selecting the button. Depending on your browser settings, the file will either be stored in your Downloads folder or you may be presented with a window that will prompt you where to save the file. Refer to the Export a File for Proper Formatting note below for more information on the export feature.
Help - Selecting this button displays a list of the various tutorials and online help tools that are provided for the current screen. The Online Help option provides a detailed description of each column and item on the current screen. The Step-by-Step option provides a tutorial for the current screen where you can follow along with the lesson one step at a time.
Import - This button allows you to import data from the character-separated (comma or semi-colon) spreadsheet file that is specified in the field to the right of the Browse button. Upon successful import, the screen will refresh and the current table's data will be updated/replaced with the imported data. A message will also appear at the top of the table indicating;
If you do not designate a file via the Browse button, the import process will not be carried out. Note: The imported file must adhere to the exact format required for the table, otherwise it cannot be used for import.
Export a File for Proper Formatting - If you plan to use the Import feature on any screen, the recommended procedure is to first Export the current page to a spreadsheet file. This will provide you with a template that contains the correct format and column headers required for the subsequent import procedure. You can use any spreadsheet program that reads and writes comma or semi-colon delimited files (.csv).
Before you import the file back into the eNETEmployer, you must ensure that the file headers (the first row) and the IDs (the first column) remain exactly the same as when you exported the file. The only exception to this rule is that if you are adding a completely new row (in which case the IDs would not yet be defined in the eNETEmployer database). For each new row, you must enter -1 in its ID column. When the import process occurs, the program will substitute the -1 for a unique program ID.
Also, you should only change values that can be edited from within the eNETEmployer program. If you change any of the columns for the program's read-only cells (i.e. the items that you cannot edit in the table), the changes for these cells will be ignored by the import process. Further, YTD Imports will include "Adjustments" only - any "Adjusted Amount" values will be excluded to avoid conflicts during the import process.
New - This button allows you insert a new row (item) in the current table. Selecting the button adds the new row at the top of the table and activates Edit Mode so you can enter the data required for each cell. Note: If this button includes a drop-down list immediately to its right, you must first select an item from the list so that the new row will be based on the chosen list item.
Print - Selecting this button opens the Print window so that you can print a copy of the current table. A preview of the table will appear in the window before printing so that you can adjust the print settings as needed.
Reload - Selecting this button refreshes the browser page and replaces the data in the current screen with the last saved copy from the database. This is useful if you have made a number of changes to a row and wish to discard them all in one operation. Note: Remember that eNETEmployer saves the changes to a row each time a new row is selected. Thus, if you edit three rows in succession and then select the Reload button, only the third row will be restored.
Save - Selecting this button stores all pending table changes to the program database. If a row is currently being edited, the changes will be saved and the row's checkmark () will be retained so that you can continue making further edits.
Toggle Edit - Selecting this button switches from the current mode of editing (either On or Off), to the opposing mode. When the controls for a given row (cells, drop down lists, checkboxes, etc.) are active and ready for editing, the row is considered to be in Edit Mode. For example, if you have row number one highlighted in the table, selecting the Toggle Edit button will display the editing icons for the row ( ) so you can begin making changes. Toggling the edit mode once again will remove the edit icons and save any changes you have made. Refer to the Edit Mode help page to learn more about this feature. Note: If you activate the Edit Mode cell in the Options screen, the Toggle Edit button will not appear on the button bar.
Tools - Selecting the button displays a drop down menu with special data functions that are available for the current screen. Depending on the which screen you are viewing, the options may include any of all of the following: Import, Export, Backup, Audit and Print.
Views - This button allows you to work with the Customize View feature. Choosing the button displays a drop down menu that contains any custom views that have been saved, and also provides the option to create new custom views. Refer to the Customize View help page to learn more about this feature.
Generate Employee User Accounts - Available on the Employer tab's Users screen only, this button creates an Employee Self-Service user account for each employee who has a valid email address assigned in the Setup Employee screen. View the Users help screen for more information on this button.
Logo - Available on the Admin Tools screen only, selecting this button allows you to specify a logo or banner image that will appear at the top of your Recruitment web page. Refer to the Admin Tools help page for more information on this feature.
Open - This button activates (opens) the selected payroll for use and immediately redirects you to the most recent screen that you were viewing on the Payroll tab.
Add Accumulator - This button allows you to apply an accumulator to the current employee. Selecting the button displays a list of accumulators that have been defined in the Accumulators screen (accessible via the Current Payroll - Accumulators menu command). When you choose an option from this list, a new row appears to the right of the button and contains the accumulator's settings.
Add Ded&Den - This button allows you to apply a deduction and/or benefit to the current employee. Selecting the button displays a list of deduction and benefit items that have been defined in either of the Deductions or Benefits screens (accessible via the Current Payroll - Deductions and Current Payroll - Benefits menu commands, respectively). When you choose an option from this list, a new row appears to the right of the button and contains the deduction or benefit's settings.
Add Earning - This button allows you to apply an earning to the current employee. Selecting the button displays a list of earnings that have been defined in the Earnings screen (accessible via the Current Payroll - Earnings menu command). When you choose an option from this list, a new row appears to the right of the button and contains the earning's settings.
Add Variable - Use this button to insert a new variable sub-row. Each of these sub-rows can be thought of as an argument that consists of an Item assignment, a Type designation and a Symbol.
Apply - Use this cell to apply the current template settings to all employee who already have the template assigned to them in the Setup Employee screen. This option is typically used when an employee has already been created.
Backup - Available on the payroll Calculation screens and Admin Tools screens only, this button allows you to create a backup file that contains your complete company database (all modules including Payroll, HR, Recruitment, Scheduling, etc.). All of the necessary data is stored in the backup file in case you ever need to return to the last saved program state. Click here to view a detailed description of the Backup command.
Calculate - This button allows you to initiate the payroll calculation process for one or more payrolls (depending on which of the two following screens you are currently viewing):
Close - Available on the two payroll Calculation screens only, this button allows you to finalize the pay sequence by closing the pay. Selecting the button displays a pop-up message notifying you that closing the pay will prevent you from making any further adjustments to this pay. Choose Yes to proceed or No to cancel the close request.
Download - Selecting this button generates the T4 in PDF format so that you can review its details for accuracy. When you select the button, the program calculates the data displays the results in a PDF file.
Email - Selecting this button immediately sends pay statements (pay stubs) to applicable employees via email. The statements will only be sent to employees that have a valid email address defined for them in the Setup Employee screen. Employees with no email address will have their statement sent to a printer device. Refer to the Setup Employee help page for more information on this feature.
Generate Report - This button generates the current report based on the current payroll's data. The report results are saved in the applicable format for the chosen report. Depending on your browser settings, the file will either be stored in your Downloads folder, or you may be presented with a window that will prompt you where to save the file.
Generate T4's - Available on the Edit T4s screen only, this button creates T4's (and Relevé1's where applicable) for all of the employees in the current payroll, based on the data for the year that is selected in the drop-down list to the right of this button. Once the process is complete, a message will appear (in the notification bar above the table) showing the number of T4's that have been created. Other messages may also appear indicating steps you may have to take if the procedure was not completed successfully. View the Edit T4s help screen for more information on this button.
Note: Selecting this button will overwrite any T4's that have been previously created using the Generate T4's button. If you need to generate T4's for all employees but have made edits to one or more T4's, these edits will be overwritten. If you wish to retain such changes indefinitely, you can either export them to a spreadsheet (using the Export button) or refrain from using the Generate T4'sbutton for the selected year once edits have been made. T4's that were created manually using the New button will remain unchanged.
Generate T4A's - Available on the Edit T4As screen only, this button creates T4A's for all of the employees in the current payroll, based on the data for the year that is selected in the drop-down list to the right of this button. Once the process is complete, a message will appear (in the notification bar above the table) showing the number of T4A's that have been created. Other messages may also appear indicating steps you may have to take if the procedure was not completed successfully. View the Edit T4As help screen for more information on this button.
Note: Selecting this button will overwrite any T4A's for that have been previously created using the Generate T4A's button. If you need to generate T4A's for all employees but have made edits to one or more T4A's, these edits will be overwritten. If you wish to retain such changes indefinitely, you can either export them to a spreadsheet (using the Export button) or refrain from using the Generate T4A's button for the selected year once any edits have been made. T4A's that were created manually using the New button will remain unchanged.
Load Sequence - Available on the Transactions screen only, selecting this button loads each employee's payroll transactions for the pay sequence that is displayed in the drop down list that appears to the right of the button. Refer to the Transactions screen for more information on this feature.
Quick View - Selecting this button displays the current report's content in a popup window without having to produce a PDF in advance. The window provides a number of useful viewing options such as a text search, zoom, print and more.
Reset Options - Selecting this button resets the current user's preferences and restore them to the default settings. This can be useful if you wish to return to the state the user was in when he/she first used the program.
Review - Selecting this button displays the Calculation Review report that provides a list of exceptions/warnings that were encountered during the payroll calculation.
Test - Selecting this button runs a test of the current report to see if your data will pass the requirements for a correct payroll calculation. This can be useful if you have a large payroll and wish to avoid generating a large PDF that may contain data entry errors that still need to be corrected.
Unclose - Selecting this button reverts the effects of the most recently closed payroll procedure. This includes opening the payroll once again for editing, and restoring any hours that were manually entered in the Speedy Update screen.
Update Rates - Selecting this button recalculates the earning rates shown on the Earning Items screen if you have made any changes where one rate is based on the value of another. For example, if the Regular rate is set to $12 per hour and your Overtime rate is set to 1.5 times the Regular rate, the resulting Overtime rate is $18 per hour. However, if you change the Regular rate to $20 per hour, you will need to select the Update Rates button so that the Overtime rate's displayed value changes to $30 accordingly. If you do not select the Update Rates button, the Overtime rate will remain 1.5 times the original value of the edited Regular rate.
View - Selecting this button displays the T4, T4A, or Relevé1 information in a popup window without having to produce a PDF in advance. The window provides a number of useful viewing options such as a text search, zoom, print and more.
Add Answer - Use this button to add an answer for the current question. When the button is chosen, a new sub-row will appear with its cells ready for editing. The new Answer # will increment by one, based on the highest answer number that already exists for the current question.
Add Step - Use this button to insert a new sub-row to the current step. When this button is selected, the new step sub-row will appear in the table with the rate fields active and ready for editing.
Organization Chart - Available on the HR Positions screen only, choose this button to open a window that displays an organization chart based your current positional hierarchy. Each node in the chart will be ordered based on the relationship that you have defined in the Supervisor cell for each position. Refer to the HR Positions help page for more information on this feature.
Photo - Selecting this button opens the Photo window so that you can upload an image of the current employee.
Add Attachments - Use this button to include external files in your message. Though most commonly used when you are creating a message (i.e. in the Compose screen), this button is available for messages in all mailboxes. Multiple file formats are supported, such as word processing documents, work schedules, spreadsheets, images, etc. Choosing this button displays a pop-up message indicating that you will momentarily leave the current eNETEmployer screen while you add the attachment(s). When the pop-up appears, choose Yes to proceed or No to remain on the current screen. Choosing Yes displays the Load Message Attachments screen where you are presented with the various items that have been included with the message.
Open - Selecting this button exits the current screen and takes you directly to the corresponding mailbox that you selected.
View Attachments - Selecting this button displays the Open Message Attachments screen where you can view attachments that have been included with the current message.
Add Question - This button allows you to add a new question to the current questionnaire. When you select the button, you are presented with a new row at the top of the table so you can begin composing the question. If the current row was collapsed, it will be expanded so that you can view the other questions as reference.
Copy to Clipboard - Selecting this button copies the job post's URL to your computer's virtual clipboard (i.e. your computer's memory). A message appears indicating that the URL text has been copied.
Job Description Documents - Selecting this button opens the Documents window so that you can manage the attachments that are associated with the current job.
Post Job - Selecting this button posts the current job to your live Recruitment web page.