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Accumulators (Payroll Tab)

This screen allows you to work with payroll Accumulators. Accumulator records are used to collect or build up amounts that will be used in various payroll calculations. Each accumulator contains settings that control how the accumulator accrues (gathers) its amount. Accumulators are used to keep a running total of specified information or amounts and can be used to automatically generate earnings or hours for the current pay. The most common use of accumulators is to calculate vacation pay owing to the employee as well as to disburse vacation pay on each cheque. Other common uses of accumulators are to calculate sick entitlements, seniority time, banked time, etc.

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Common Buttons

Visit the Button Descriptions help page to view detailed descriptions of every button that appears on your screen (whether in the Button Bar at the top of the table, or in the table itself). Note: If a button's text appears in a Grey color, either the command is not applicable to the current page, or its function has already been applied (e.g. some items can only be added once, therefore the New button will be unavailable on certain screens after it is used).

Sample command buttons



The following section displays help for the various cells and columns shown in the main table on this screen. If you see a help description on this page for a column that does not appear on your screen, you can add the additional column to your view by using the Customize option under the Views button (located at the left side of the screen just above the main table). Refer to the Customize View help page for more help on this feature.


# (Number)

Use this cell to enter a number that will uniquely identify the accumulator. This number has two purposes:

Alt. Name

Use this cell to enter an alternate name for the accumulator that can be useful when used in conjunction with the program's Language feature. The alternate name can be set to a different language so that employees' pay stubs will display their preferred language. Refer to the employee's Status Parameters screen to learn more about individual employee Language settings.

Appear on Pay Statement

Use this cell to specify whether the accumulator's accrued and balance amounts are to appear on each employee's pay statement. Editing the cell will display a checkbox where you can specify the two available options: Yes (the amounts will appear on pay statements) or No (the amounts will not appear on pay statements).

Audit

This button allows you to view a list of changes that have been made to the current item. Choosing the button opens the Audit History window where item changes are shown in colored text. Note: Audit History is a developing feature and subject to updates as new functionality is added.

Calculate

Use this cell to specify the method that will be used when the accumulator is calculated. Editing the cell displays a menu where you can choose the various calculation methods that may be assigned.

Calculate Function

Use this cell to specify the function that will be used if the accumulator is calculated using the By Function method. Editing the cell displays a menu where you can choose from a list of available functions. Note: Items appearing in this list are created using the Functions screen that can be accessed via the Current Payroll - Functions menu command.

Enable

Use this cell to specify whether the accumulator is active in the current payroll. Editing the cell will display a checkbox where you can specify the two available options: Yes (the accumulator is active in the payroll) or No (the accumulator in not active in the payroll).

Fixed Amount

Use this cell to specify the amount that will be used when the accumulator is calculated using the By Fixed Amount method. This cell can only be edited if the By Fixed Amount option is chosen in the Calculate cell.

Name

Use this cell to enter the name of the accumulator. The name entered here will appear on various screens and reports throughout the program.

Pay Out As

Use this cell to specify the Earning to which this accumulator will be distributed (paid). Editing the cell displays a menu where you can choose from a list of available earnings. Note: Items appearing in this list are created using the Earnings screen that can be accessed via the Current Payroll - Earnings menu command. Any payments applied to the chosen earning type will reduce the accumulator's overall value.

Short Name

Use this cell to enter an abbreviated name for the accumulator. This short name will be used when space restrictions are limited for screen display or printing (e.g. the employee pay stub).

Short Alt. Name

Use this cell to enter the short version for the alternate accumulator name (shown in the Alt. Name column). The short name will be used when space restrictions are limited for displaying or printing.