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This screen allows you to work with company benefits - payments made by the company on the employee's behalf. Benefits can be calculated as a factor of a deduction or as a percentage of an earning type. They can also be entered as a fixed amount on a per-pay-period basis. For example, if the company has a pension plan where 5% of earnings are deducted from the employee and the company matches or contributes 5% to the plan, the company contribution is referred to as a benefit.
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Automatic Benefits - In many situations both deductions and benefits are related. Therefore when you create a Deduction in eNETEmployer, a corresponding benefit is also created. You have the option of utilizing the deduction only, the benefit only, or both. eNETEmployer will allocate these costs to all the areas/departments in which the employee works.
Further, certain types of deductions are associated with benefit programs such as health plans, life insurance plans, and other benefit plans. These are typically referred to as "benefit deductions". Other deductions that are not generally associated with benefits (e.g. union dues, parking fees, savings bonds, etc.) are referred to as "general deductions".
There are several reasons why benefits are required:
Visit the Button Descriptions help page to view detailed descriptions of each button that appears on your screen (whether in the Button Bar at the top of the table, or in the table itself). Note: If a button's text appears in a Grey color, either the command is not applicable to the current screen, or its function has already been applied (e.g. some items can only be added once, therefore the New button will be unavailable on certain screens after it is used).
The following section displays help for the various cells and columns shown in the main table on this screen. If you see a help description on this page for a column that does not appear on your screen, you can add the additional column to your view by using the Customize option under the Views button (located at the left side of the screen just above the main table). Refer to the Customize View help page for more help on this feature.
Use this cell to enter an alternate name for the benefit that can be useful when used in conjunction with the program's Language feature. The alternate name can be set to a different language so that employees' pay stubs will display their preferred language. Refer to the employee's Status Parameters screen to learn more about individual employee Language settings.
Use this cell to specify whether the benefit amounts are to appear on each employee's pay statement. Editing the cell will display a checkbox where you can specify the two available options: Yes (the amounts will appear on pay statements) or No (the amounts will not appear on pay statements).
Use this cell to specify whether the benefit will be calculated in the current payroll. This is useful in cases where the program has created a matching benefit item, but you do not wish it to be used in any calculations (matching benefits are created automatically when you create a deduction - see the Automatic Benefits note above). Editing the cell will display a checkbox where you can specify the two available options: Yes (the item is active in the payroll) or No (the item in not active in the payroll).
This button allows you to view a list of changes that have been made to the current item. Choosing the button opens the Audit History window where item changes are shown in colored text. Note: Audit History is a developing feature and subject to updates as new functionality is added.
Use this cell to specify the method that will be used when the benefit is calculated. Editing the cell displays a menu where you can choose the various calculation methods that may be assigned.
Use this cell to specify the function that will be used when the Calculate Benefits option is set to the By Function method. Editing the cell displays a menu where you can choose from a list of available functions. Note: Items appearing in this list are created using the Functions screen that can be accessed by choosing the Current Payroll - Functions menu command.
Use this cell to specify whether the benefit's year-end balance should be carried forward to the subsequent year. Editing the cell will display a checkbox where you can specify the two available options: Yes (the benefit's year-end balance will be carried forward) or No (the benefit's year-end balance will not be carried forward). If this option is set to No, the year-end balances will be set to zero automatically upon the first calculation of the next year.
Use this cell to specify whether the benefit will appear on the journal entry. Editing the cell will display a checkbox where you can specify the two available options: Yes (include the benefit on the Journal Entry) or No (exclude the benefit from the Journal Entry). The benefit is included on the journal entry by default.
Use this cell to specify whether the benefit is active in the current payroll. Editing the cell will display a checkbox where you can specify the two available options: Yes (the item is active in the payroll) or No (the item in not active in the payroll).
Use this cell to specify the amount that will be used when the benefit is to be calculated as a fixed amount (i.e. the By Fixed Amount option is chosen in the Calculate Benefits cell).
Use this cell to enter the name of the deduction. The name shown here will appear on various screens and reports throughout the program.
Use this cell to enter the short version for the alternate benefit name (shown in the Alt. Name column). The short name will be used when space restrictions are limited for displaying or printing.
Use this cell to enter an abbreviated name for the benefit. This short name will be used when space restrictions are limited for screen display or printing (e.g. the employee pay stub).
Use this cell to specify the tax category or other item(s) to which the benefit may be subject. This is necessary for benefits that affect the employee statutory deduction calculations. Editing the cell displays a drop-down menu where you can choose various options that may be assigned via its corresponding checkbox. The menu also includes a search box at the top where you can type in a word(s) and have matching items displayed quickly in the list.
This cell allows you to specify the T4 or T4A box to which this benefit will be assigned.