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Earning Items (Payroll Tab)

This screen allows you to assign Earnings (the records that control the wages or salary for each employee) to the various employees in the payroll. Earnings that appear on this screen will have been originally created and defined in the Earnings screen (accessible via Current Payroll - Earnings command). Refer to the Earnings help page for more information on how these items are created.

Step-by-Step tutorial icon View step-by-step tutorial

eNETEmployer provides two main earning types:

Primary vs. Temporary Earnings - Each employee requires at least one primary earning type (sometimes referred to as a "Base" earning). Their primary earning is typically used to calculate their wages on a regular basis. However, you may encounter instances where the employee will be working for a different wage amount for one or more pay periods. In this case, you could leave their primary earning unchanged and instead assign a temporary earning of the same type. This temporary earning can then be used to adjust or override the amounts for the current or subsequent pay periods. Tutorial on secondary earnings in eNETEmployer View a step-by-step tutorial on this feature

Common Buttons

Visit the Button Descriptions help page to view detailed descriptions of each button that appears on your screen (whether in the Button Bar at the top of the table, or in the table itself). Note: If a button's text appears in a Grey color, either the command is not applicable to the current screen, or its function has already been applied (e.g. some items can only be added once, therefore the New button will be unavailable on certain screens after it is used).

Sample command buttons

Context-Specific Buttons (Unique to This Screen)

Update All Rates - Selecting this button updates all earning rates that have changed and that are based on the value of another. For example, if the rate for a Regular earning is set to $12 per hour and your Overtime rate is set to 1.5 times the Regular rate, the resulting Overtime rate will be calculated at $18 per hour. If you then change the Regular rate to $20 per hour, you will need to select the Update All Rates button so that the Overtime rate's displayed value changes to $30 accordingly. If you do not select the Update All Rates button, the Overtime rate will remain 1.5 times the original value of the edited Regular rate.

Note: This button only uses Primary earnings to update rates. If you have added a temporary earning, the Update All Rates button will only use the original "Primary" earning when updating earning rates.

Update Rates - Selecting this button updates any earning rates that have changed for the current employee and that are based on the value of another. For example, if the rate for a Regular earning is set to $12 per hour and your Overtime rate is set to 1.5 times the Regular rate, the resulting Overtime rate will be calculated at $18 per hour. If you then change the Regular rate to $20 per hour, you will need to select the Update Rates button so that the Overtime rate's displayed value changes to $30 accordingly. If you do not select the Update Rates button, the Overtime rate will remain 1.5 times the original value of the edited Regular rate.

Note: This button only uses Primary earnings to update rates. If you have added a temporary earning, the Update All Rates button will only use the original "Primary" earning when updating earning rates.


The following section of this help page describes the various cells and columns shown in the main table on the current program screen. If you see a help description on this page for a column that does not appear on your screen, you can add the additional column to your view by using the Customize option under the Views button (located at the left side of the screen just above the main table). Refer to the Customize View help page for more help on this feature.

Hidden Rows - The columns on the right side of the table contain sub-rows that are hidden from view initially (for screen space constraints). These additional rows can be revealed by selecting the Expand Row icon (the right-facing triangle expand icons for payroll rows). Expanding the rows provides access to the individual settings for each sub-row.

Rows and sub-rows are color-coded as follows:

  • Green indicates the top (Primary) row of a group of expanded sub-rows. Green rows are always visible even when the row is collapsed. Green rows cannot be deleted if there is another item of the same type (e.g. you cannot delete an Earning or Deduction row shown in Green if another earning or deduction exists in the list - in such a case, the other earning or deduction must be removed first).
  • Blue indicates rows that have been expanded under the Primary row.
  • Black Italic indicates that another item of its type exists for the current row (this is an allowable state as you may wish to have a second item that is processed for the current pay run only). For example, if you already have an earning defined for the row but choose to add another earning of the same type for the current pay run only, the subsequent earning would appear in non-bold italic formatting to indicate that the same type of earning already exists).

Add Earning

Add Earning - This button allows you to apply an earning to the current employee. Selecting the button displays a list of earnings that have been defined in the Earnings screen (accessible via the Current Payroll - Earnings menu command). When you choose an option from this list, a new row appears to the right of the button and contains the earning's settings.

Amount

Depending on the current earning type (Salary and Non-Salary), this cell can be used to enter or view the total amount earned for the current pay period.

Audit

This button allows you to view a list of changes that have been made to the current item. Choosing the button opens the Audit History window where item changes are shown in colored text. Note: Audit History is a developing feature and subject to updates as new functionality is added.

Code

This cell displays the earning's Code (also referred to as the Name of the earning), as defined in the Earnings screen.

Distribution

Use this cell to specify the default distribution code (sometimes referred to as the "home department") to which this employee's work time will be charged/expensed. The items in the drop down list can be viewed or edited from the Distributions page.

Distribution Name

This cell shows the the distribution code to which this payroll item's time will be charged/expensed).

Refer to the Distributions help page for more details on this feature.

Division

This cell displays the company division to which this employee is assigned. The content for this cell can be viewed or edited on the Divisions page.

Refer to the Divisions help page for more details on this feature.

Employee No.

This cell displays the unique number that identifies the employee in this payroll. Alphanumeric characters (letters and numbers) may be used. e.g. 001, or MGM001.

Note: The content for this cell can be viewed or edited on the Employee Setup page.

End

Used for administrative purposes only, use this cell to specify the effective ending date for the earning. This can be useful when you wish to have a detailed record of when a particular earning ceased to be in effect. For example, if an employee stopped earning a special allowance on December 31st, 2019, you could enter that date in this cell. This would create a permanent record of the end date that could later be reviewed using the Transactions screen.

Given Name

Use this cell to enter the employee's first name (also referred to "given name" or "personal name"). For example, John Smith's given name is "John". The cell supports special characters - e.g. María-Jose or Günther.

Note: The content for this cell can be viewed or edited on the Employee Setup page.

Hours

Available for Hourly earning types only, use this cell to enter the number of hours that this employee worked for each applicable earning. For example if the employee worked 80 regular hours for the current pay period, you would enter 80 into this cell for the corresponding earning that you have assigned to regular wages. Many companies will use an earning code entitled "Regular" for this purpose.

Quicker Data Entry - Many users prefer to use the Speedy Update screen when entering work hours for Hourly-paid employees (i.e. hours that change each pay period). Speedy Update makes data entry more efficient by removing salary columns that do not need updating each pay (because they are fixed amounts). Instead, Speedy Update includes only those earning types that need adjusting each period (i.e. any earning type that is set to "Clear on Close" when the pay run is closed).

Message

Use this cell to enter a message that you would like the individual employee to see on his/her pay stub. For example you can type "Please remember to submit the receipts from your recent business trip".

Note: This message is delivered to a single employee only. If you wish to deliver a message to all employees in the payroll, you must use the Calculations screen's Message option.

Overriding

Selecting this checkbox allows you to apply the current earning for a subsequent pay run (or runs) while simultaneously disabling all other earning items of the same Code. For example, if you have a Salary earning of $2000 per period and wish to increase it by $500 for the next pay run only, you would add a second Salary earning type and enter $2500 as its amount and then check the Overriding checkbox. The Temporary checkbox will have been activated automatically when you created the second Salary earning, therefore this earning would now clear itself after the next pay run.

Using the above example, if you wanted to change the earning amount for a series of pay runs, you would simply leave the Overriding checkbox active for as many pay runs as needed and remove the check from the Temporary column. This would leave the second earning in force for all subsequent pay runs until you remove it.

This checkbox cannot be activated for more than one earning of the same type (i.e. you cannot create three Salary earnings and have two overridden).

Rate

Available for Hourly earning types only, use this cell to enter the employee's hourly rate of pay for each earning. For example if the employee earns $10.50 per hour, you would enter 10.50 in this field.

S/H

This field indicates if the earning is a Salary or Hourly type of earning (as defined in the Earnings screen). It is uneditable and used for reference only.

Start

Used for administrative purposes only, use this cell to specify the effective starting date for the earning. This can be useful when you wish to have a detailed record of when a particular earning began. For example, if an employee began earning a special allowance on January 1st, 2018, you could enter that date in this cell. This would create a permanent record of the start date that could later be reviewed using the Transactions screen.

Surname

Use this cell to enter the employee's surname (also referred to "family name or "last name"). For example, John Smith's surname would be entered as Smith. You can also enter surname prefixes for employee names that require one. For example, John Van Houton's surname would be entered as Van Houten. The cell also supports special characters - e.g. O'Leary or Elkjærd.

Note: The content for this cell cannot be edited directly. If you wish to modify the cell's text or value, you must open the appropriate screen that is used to manage its content.

Temporary

Available only for temporary earnings only, place a check in this box if the temporary earning should be used for the current pay period only, and then deleted after the payroll is closed. There are two common reasons to use the Temporary option:

  1. Overriding an ongoing/regular earning - For example, if an employee is working a different role with higher pay for the current pay period only, you can add a temporary earning so that their ongoing regular earning does not need to be modified. In this case, you would place a check in both the "Temporary" box and the "Overriding" box. The Temporary check mark means that the earning will be deleted after the pay run is closed. The Overriding check mark means that only the temporary earning will be used to pay the employee (i.e. their normal earning will be unused).
  2. Adding a temporary earning in addition to their normal/regular earning - For example, if an employee is working some extra hours at a higher rate (in addition to their normal earning), you can add a temporary earning to account for these non-standard hours. In this case, you would place a check in the "Temporary" box so that the earning would be deleted after the pay run is closed.

In either case above, if you remove the check from the Temporary box, the earning will continue to be processed for each subsequent pay until either the check is added again, or until you delete the temporary earning.

Total Amount

This cell displays the total amount of all the employee's earning types.

Note: The content for this cell cannot be edited directly. If you wish to modify the cell's text or value, you must open the appropriate screen that is used to manage its content.

Total Hours

This cell displays the sum of the hours for all of the earning codes to the right of this cell. This represents the total hours that the employee has worked during the current pay period. For example if the employee worked 80 Regular hours and 10 Overtime hours, this cell would read 90 hours in total.

Note: The content for this cell cannot be edited directly. If you wish to modify the cell's text or value, you must open the appropriate screen that is used to manage its content.

Update Rates

Update Rates - Choose this button to update any earning rates that have changed for the current employee and that are based on the value of another. For example, if the rate for a Regular earning is set to $12 per hour and your Overtime rate is set to 1.5 times the Regular rate, the resulting Overtime rate will be calculated at $18 per hour. If you then change the Regular rate to $20 per hour, you will need to select the Update Rates button so that the Overtime rate's displayed value changes to $30 accordingly. If you do not select the Update Rates button, the Overtime rate will remain 1.5 times the original value of the edited Regular rate.

Note: This button only uses Primary earnings to update rates. If you have added a temporary earning, the Update All Rates button will only use the original "Primary" earning when updating earning rates.