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Bank Accounts (Payroll Tab)

The following step is optional - If you do not pay your employees via Electronic Funds Transfer (EFT) / Direct Deposit, you can skip this screen.

This screen is used to define bank account information for each employee if you are using the Electronic Funds Transfer (EFT) feature to pay employees. An employee must have at least one bank account enabled in order to be paid using the EFT feature (employees can have EFT funds distributed to up to three bank accounts). When the EFT procedure is initiated, eNETEmployer will satisfy the requirements in order of Bank 1, Bank 2 and finally, Bank 3. Refer to the EFT examples section (further down on this help page) for several payment scenarios.

Video on employee bank accounts in eNETEmployer Tutorial on employee bank accounts in eNETEmployer
Video Lesson Online Tutorial

Common Buttons

Visit the Button Descriptions help page to view detailed descriptions of every button that appears on your screen (whether in the Button Bar at the top of the table, or in the table itself). Note: If a button's text appears in a Grey color, either the command is not applicable to the current page, or its function has already been applied (e.g. some items can only be added once, therefore the New button will be unavailable on certain screens after it is used).

Sample command buttons


The following section of this help page describes the various cells and columns shown in the main table on the current program screen. If you see a help description on this page for a column that does not appear on your screen, you can add the additional column to your view by using the Customize option under the Views button (located at the left side of the screen just above the main table). Refer to the Customize View help page for more help on this feature.

Hidden Rows - The columns on the right side of the table contain sub-rows that are hidden from view initially (for screen space constraints). These additional rows can be revealed by selecting the Expand Row icon (the right-facing triangle expand icons for payroll rows). Expanding the rows provides access to the individual settings for each sub-row.

Rows and sub-rows are color-coded as follows:

  • Green indicates the top (Primary) row of a group of expanded sub-rows. Green rows are always visible even when the row is collapsed. Green rows cannot be deleted if there is another item of the same type (e.g. you cannot delete an Earning or Deduction row shown in Green if another earning or deduction exists in the list - in such a case, the other earning or deduction must be removed first).
  • Blue indicates rows that have been expanded under the Primary row.
  • Black Italic indicates that another item of its type exists for the current row (this is an allowable state as you may wish to have a second item that is processed for the current pay run only). For example, if you already have an earning defined for the row but choose to add another earning of the same type for the current pay run only, the subsequent earning would appear in non-bold italic formatting to indicate that the same type of earning already exists).

Audit

This button allows you to view a list of changes that have been made to the current item. Choosing the button opens the Audit History window where item changes are shown in colored text. Note: Audit History is a developing feature and subject to updates as new functionality is added.

Bank

Use this cell to enter the name of the employee's financial institution (e.g. Royal Bank). This name is used in eNETEmployer only and will not appear outside the program. Note: This cell is only editable if this row's Enable cell has its checkbox activated. Employees must have at least one bank account enabled in order to be paid using the EFT feature. To enter additional banks, select the Expand Row icon (the right-facing triangle located at the beginning of the row) to display additional cells, then enter the new bank information as needed.

EFT Examples - Each employee can be assigned up to three bank accounts. When producing EFT's eNETEmployer will satisfy Bank 1, then Bank 2, then Bank 3.

Example 1 - An employee has a net pay of $1,000.00, there are 3 bank accounts setup and enabled for this employee.

  1. The first (Primary) one has a Max Amount of $500.00.
  2. The second (Secondary) one has a Max Amount of $200.00.
  3. And the third (Other) one has a Max Amount of $100.00.

Each bank account, starting with the Primary account, will be credited up to its Max Amount, until there is no money owing. So in this example the Primary account will get $500.00, then the Secondary will get $200.00, then the Other account will get $100.00. The remaining $200.00 will be printed as a cheque.

Example 2 - Using the same 3 enabled bank accounts with the same Max Amounts as in example 1, lets say the employee has a net pay of $600.00. Now the first Primary account will get $500.00 again. But the Secondary account will get only $100.00 because only $100.00 is left owing to the employee. The Other account will not have any money transferred to it.

Example 3 - If any account is setup and enabled, but has a Max Amount of $0.00, this account will be considered to not have a maximum amount, and the remainder of the owed, money will be paid to this account. So lets look back at Example 1, with one exception, the Secondary account has a Max Amount of $0.00. In this case the Secondary account will get $500, meaning it will get the remainder of the net pay. The Other account will not get any funds transferred to it.

Employee No.

Use this cell to enter the unique number that identifies the employee in this payroll. Alphanumeric characters (letters and numbers) may be used. e.g. 001, or MGM001.

Note: The content for this cell cannot be edited directly. If you wish to modify the cell's text or value, you must open the appropriate screen that is used to manage the cell's content. For example, to edit the person's Surname, you would need to do so via the Setup Employee screen.

Enable

Use this cell to specify whether the bank account is to be used when calculating the current payroll. Editing the cell will display a checkbox where you can specify the two available options: Yes (the item is active in the payroll) or No (the item in not active in the payroll).

Given Name

Use this cell to enter the employee's first name (also referred to "given name" or "personal name"). For example, John Smith's given name is "John". The cell supports special characters - e.g. María-Jose or Günther.

Note: The content for this cell cannot be edited directly. If you wish to modify the cell's text or value, you must open the appropriate screen that is used to manage the cell's content. For example, to edit the person's Surname, you would need to do so via the Setup Employee screen.

Max Amt

Use this cell to define the maximum amount of funds that can be placed into this account during the EFT process. This is useful when the employee wishes to have a specific amount of funds deposited automatically and the remainder issued as a printed cheque.

Single Bank Scenario - If the employee is paid $1,000 and requests that Bank 1 receive $500, the remaining amount ($500) will be issued as a cheque (which can be viewed in Cheque Register report).

Multiple Bank Scenario - If the same employee has two bank accounts and wishes that all of their earnings be deposited via EFT with no printed cheques, then you would set the first bank account's Max. Amount cell to 500.00 and the second bank account's Max. Amount to 0.00 so that the first bank would be satisfied ($500.00) and all remaining funds would be allocated to the second. The same procedure applies if there are three bank accounts involved (i.e. if the last bank is set to 0.00, it will always receive the balance of the funds, thus negating a cheque being issued for any unallocated funds).

Order

This cell shows the bank accounts in the order that they will be processed. The Primary bank will always be processed first, followed by the Secondary bank, then the Other bank (if either of the latter two banks are defined). This cell and the order of its rows cannot be altered (e.g. if an employee switches their primary and secondary banks from TD and Scotiabank respectively, you must to re-enter the revised bank information into each row).

Surname

Use this cell to enter the employee's surname (also referred to "family name or "last name"). For example, John Smith's surname would be entered as Smith. You can also enter surname prefixes for employee names that require one. For example, John Van Houton's surname would be entered as Van Houten. The cell also supports special characters - e.g. O'Leary or Elkjærd.

Note: The content for this cell cannot be edited directly. If you wish to modify the cell's text or value, you must open the appropriate screen that is used to manage the cell's content. For example, to edit the person's Surname, you would need to do so via the Setup Employee screen.

Transit - Bank ID - Account

Use this cell to enter the bank's Transit, ID and Account number. This number is typically found on an employee's personal cheque and must be entered in a specific format as outlined below:

  1. Transit - The transit or bank branch number. This is typically a 5 digit number, e.g. 12345.
  2. Bank ID - The bank identification number. For example, the ID number for the Royal Bank is 003.
  3. Account - The bank account number. This can be up to 12 digits in length, e.g. 123456789012.