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Journal Entry Report

This report contains all general ledger transactions that pertain to a payroll or group of payrolls, based on a selected payroll run.

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Section 1: Payroll Details

The top rows of the report displays the Payroll Name as defined in the various setup screens when the payroll was created. Further details for the current pay period include:

• The period's Pay Type.
• The pay run's Year, Period and Sequence number.
• The pay run's Start Date and End Date.
• The Pay Date for the run.

Section 2: Account Details (Row 2 and onward)

This section of the report displays the details and totals for your various payroll items and their associated departments as defined the Current Payroll - Distributions screen.

• Account No. - This column shows the Expense Dept and Expense Acct entries. Each account is grouped by their number and the total Expense (Debit) and Credit amounts are listed in the Total column at the right side of the report. If you have not defined an account number for a given item, the row items will be grouped alphabetically. Note: If your Department and Account names contain a large number of characters, the names will be truncated in order to fit into this column.
  

  Account Numbers with Hyphens - If your account number includes more than one hyphen in the Current Payroll - Distribution screen's Expense Dept. column, then this report will display only the portion of the account number up to the second hyphen. The second hyphen and all characters that follow it are omitted from the PDF display, to improve readability and fit within the available report space (however, the full account number is retained and used for processing and calculations). If you need a report that shows the full account number - with multiple hyphens - you must use the Journal Entry Export report. Refer to the Journal Entry Account Number Format note in the Current Payroll - Distribution screen's help page for further details.

• Description - This column shows the details and totals of each payroll Item that is included in the Current Payroll - Distributions screen. Expense-related items will contain an "E" suffix. Note: If the Detailed checkbox is selected when the report is created, this column will show a breakdown of each employee's totals. The employees are ordered by their Employee No.
• Debit - This column shows the total Debit amount for each payroll item for the current period. Note: If the Detailed checkbox is selected when the report is created, this column will show each employee's totals for the corresponding row item.
• Credit - This column shows the Credit amount for each payroll item for the current period. Note: If the Detailed checkbox is selected when the report is created, this column will show each employee's totals for the corresponding row item.
• Total - This column displays the total Expense and Credit amounts for each grouped row.

The totals for all Debits and credits are listed at the bottom of the report.

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See Also

• Reports Overview
  
  
• Payroll Reports
  • Payroll reports help page
  • Payroll report types
  • Creating a basic report
  • Creating a historical report
  • Creating a report with custom date ranges
  • Creating employee pay statements
  • Emailing employee pay statements
  • Creating an EFT
  • Creating ROEs
  • Creating a report using the Customized Views feature

• HR Reports
  • HR reports help page
  • Creating an HR report
  • Creating a report with custom settings and date ranges
  • Creating a report using the Customized Views feature