Working with Reports
eNETEmployer provides a series of pre-defined reports that are common to most payroll scenarios. Use the following tutorial to learn how to access the Reports screen, to create a basic report, and to apply custom report settings.
This tutorial has two parts:
NOTE: Click on the images below to view them at full size
To Create a Basic Report:
- From the Payroll module, select the Payroll Processing menu to view the available options.
Fig. 01: The Payroll Processing menu command provides access to the Reports screen.
- Choose the Reports option from the menu. This opens the Reports screen where you can work with all aspects of program reporting including viewing, printing, and exporting.
Reports Help Screen...
If you have never created a report, the screen will not contain any report rows (as shown in Fig. 02 below).
- To view the pre-defined reports that are available with the program, choose the downward arrow that appears to the right of the New button. This displays a menu with a number of common report types.
Fig. 02: The Reports screen provides common report types that are suitable for all payroll scenarios.
- Select the Payroll Register option and then choose the New button to insert a blank report row into the table. The report row appears in Edit Mode so that you can change the default settings if you prefer.
Fig. 03: The Payroll Register report row is added to the screen.
The default settings will vary based on your chosen report type. In the case of the Payroll Register, the report will be created based on the last calculated pay cycle. This is indicated by the check mark that appears in the Last checkbox.
- With the default settings in place, choose the Generate Report button that appears at the left side of the row (you can also choose the Report button from the Button Bar above the table). When you choose either button, the Payroll Register report is generated as a PDF file. Depending on your browser settings, the resulting PDF report will either be stored in your Downloads folder or you may be presented with a dialog box that will prompt you where to save the file. In some browsers, the PDF report is made available as a PDF button that appears at the bottom of your screen (see below).
Fig. 04: The PDF report is saved to your Downloads folder.
- Choose your preferred method to open the PDF report. If you have not yet closed (finalized) your payroll, the word "Interim" will appears as a watermark in the background (as shown in our example below). This watermark will be removed once you close the payroll and regenerate the report.
- Scroll through the PDF document and you will see that each employee has been paid accordingly - both Salary and Hourly types where applicable. Once you reach the end of the employee list, the overall employee totals are shown.
- Scroll down further to the last page in the report and you will see the business accounts that are being used along with the Federal Tax, CPP and EI amounts.
Fig. 05: The Interim watermark indicates that the payroll is not yet finalized.
- When you have finished reviewing your payroll results, close the report and return to eNETEmployer.
Now that you know how to create a basic report with the default settings, let's learn how to modify the settings to customize our report.
To Change the Default Report Settings:
- Scroll over to the Last cell and click inside it to remove the check from the box. This action enables the Payroll cell so that you can choose a different pay cycle on which to base the report.
Fig. 06: Remove the check from the Last checkbox so that you can create the report for a different pay cycle.
- Scroll further to the right until you see the SIN cell, and then click inside it to remove the check from the box. This action will exclude employee SIN numbers from the payroll register report the next time that you generate it.
Fig. 07: Exclude the SIN number from the report by removing the check from it's cell.
- Once you have completed your custom settings, choose the Save icon (the Check Mark icon at the left side of the row) to accept your changes. This action saves the changes for the row and takes you out of Edit Mode. These custom report changes will now be in place the next time that you create the report.
This completes the tutorial on how to create a basic report. We also discussed how to apply custom settings that can be used in the report at a later time.