Create a Job Posting
The first step in the recruitment process is to create a job posting record. This record will contain the information such as the job's description, posting and closing dates, automated applicant messages and much more.
For this tutorial, we will add a job posting for a hypothetical forklift operator position.
NOTE: Click on the images below to view them at full size
To Add a Job Posting:
- From the Recruitment tab, choose the Recruitment - Job Postings menu command. This opens the Job Postings screen where you can setup the jobs and work opportunities that are available at your company.
Job Postings Help Screen...
- Choose the New button to insert a blank job row in the table.
- Use the Name cell to enter a descriptive name for the posting and then move to the FTE Description cell and enter the job's Full Time Equivalency (FTE) value. For example, if typical 2-week period in your business consists of 80 hours, your FTE would be 1.0.
Fig. 01: The Name and FTE cells completed.
- Move to the Job Description cell and click on the Enter hyperlink. This opens a window that allows you to enter the detailed description for the job.
- Enter the job details as needed (the job's general outline and responsibilities, required qualifications or skills, a salary range, etc.). You can also paste content into the window from another program (word processor, email, etc.).
Fig. 02: The completed Job Description Details window.
- When the job description is complete, choose the Save button to close the popup window. This returns you to the main screen where the cell's original hyperlink has been replaced with the word "Edit" to indicate that you can perform further changes to this description down the road.
- Use the Post Date and Close Date cells to specify the starting and ending dates for the job posting. You can schedule postings for a later release by entering a future date in the Post Date cell.
- If you are using the HR module, you can use the Position cell to assign the position that is associated with the job. We will leave this cell blank for this tutorial.
- Moving forward, you can leave the Questionnaire cell blank for the time being. We will return to this cell later once we have completed the questionnaire that is to be associated with this job posting. Questionnaire creation is discussed in the Create a custom questionnaire for a job posting lesson.
- Move to the Applicant Message cell and enter a message that will be displayed at the end of the application process. For our example we will enter: "Thank you for your application. An email confirmation has been sent to your address."
- If you wish to send each applicant a confirmation email, ensure that a check appears in the Email Confirmation cell.
Fig. 03: The Email confirmation is activated.
- If you are sending a follow up email to each applicant and wish to also include a message in the email, use the Email Followup cell to enter the desired text. In our example, we will enter: "Note that only candidates selected for interviews will be contacted".
- Moving forward, use the Email cell to enter the email address that will be used to receive all job applications. This is typically your company's HR or hiring manager. This email address will also be used as the "Reply To" destination if the applicant replies to the email message that they receive after a successful application.
- If you wish to include documentation, instructions, notes or any other correspondence about this job posting, use the Documents button to upload the file(s). This can include PDFs, word processing documents, spreadsheets, images and so on. The documents attached here will only be visible by HR managers or other administrators who have privileges to edit the job posting - applicants will not see these documents. When you have added your documents, choose the Close button to exit the Documents window.
Fig. 04: The Documents window with a sample document attached.
- Once you have completed each cell, choose the Save icon (the Check Mark icon at the left side of the row) to accept your changes. This action saves the changes for the row and takes you out of Edit Mode.
Fig. 05: The completed job posting row.
This completes the first step of adding a job posting. You are now ready to move to the next step where you will create the questionnaire that will be associated with this job posting.
View Step 02: Create a Custom Job Questionnaire
Posting a Job:
Manage Job Applicants: