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This screen is used to view, edit or generate RL-1s for Quebec employees. Many of the cells will have information appearing automatically, based on the calculations performed by the program. Some options will have to be completed manually.
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Visit the Button Descriptions help page to view detailed descriptions of each button that appears on your screen (whether in the Button Bar at the top of the table, or in the table itself). Note: If a button is unavailable (i.e. its text appears in Gray), either the command is not applicable to the current screen, or its function has already been applied (e.g. you clicked the New button for an item that can only be added one time).
New - Use this button to create a manual RL-1 and corresponding T4 for the year that is selected in the drop-down list to the right of this button. Manually created RL-1 forms are useful when a given employee has not already had one generated for them by the program (RL-1s are generated automatically for Quebec employees when you choose the Generate T4s button on the Edit T4s screen). To avoid generating all new T4s for all employees in the payroll, you would simply use the New button on this screen to add a single RL-1 record.
Note: Deleting a manually created RL-1 record will also remove its corresponding T4 record (shown on the Edit T4s screen).
The following section of this help page describes the various columns that can appear in the main table on this screen. If you see a column description below that does not appear on your screen, you can add the column to your view by using the Customize option under the Views button (located at the left side of the screen just above the table). Refer to the Customize View help page for more help on this feature.
Use this cell to enter additional address information that may be useful. This could include complete delivery designations or multi-unit indicators such as STE 208 (Suite 208), APT 33 (Apartment 33), etc., when applicable.
Use this cell to enter the physical address (where applicable) at which the employee resides. The address can be entered as one entity (e.g. 698 South Street or Suite 3 - 600 South Street).
Check this box if this employee's RL-1 is approved and ready for viewing by the employee. If the RL-1 is marked as approved, it will become visible in the employee's Self-Service User Account the next time that they log in.
Use the fields in this section to enter the appropriate amounts for each RL-1-related item. These boxes correspond to the boxes that would appear on the employees actual printed form. Visit the Revenu Quebec website for complete details on each of these boxes.
Use this cell to enter the city in which the employee resides. This is typically the city shown on their mailing address, for T4/T4A and documentation purposes.
Use this cell to enter the code for other income that cannot be reported elsewhere on the RL-1 slip. Enter the appropriate alphabetic code in the cell to indicate the income type, then enter the actual income amount in the O-Autres revenus cell.
Use this cell to specify if the RL-1 is original, amended or cancelled. The three allowable codes are: "R" (for an original RL-1 slip), "A" (for an amended slip) and "D" (for a cancelled slip).
Use this cell to specify the employee's country of residence. The program currently supports either Canada or the United States.
Download - This button allows you to create the RL-1 in PDF format so that you can review its details. When you click the button, the program calculates the data and the results are then presented in a PDF file. Depending on your browser settings, any of the following three may occur; 1) the PDF file may open in a window for you to view, 2) the file may be sent to your Downloads folder where you can access it for viewing, 3) you may be presented with a window that will prompt you where to save the file.
This cell displays the unique number that identifies the employee in this payroll. Alphanumeric characters (letters and numbers) may be used. e.g. 001, or MGM001.
Use this cell to specify the employee's Postal Code, based on their Canadian mailing address. The required format is two groups of three characters each, starting with a letter and alternating with a number (e.g. R2R 2R2). Note: The employee's Country setting must be set to Canada in order to use this setting.
Use this cell to specify the employee's Canadian province (or U.S. state) of residence.
Use this cell to enter the employee's first name (also referred to "given name" or "personal name"). For example, John Smith's given name is "John". The cell supports special characters - e.g. María-Jose or Günther.
Use this cell to enter the employee's surname (also referred to "family name or "last name"). For example, John Smith's surname would be entered as Smith. You can also enter surname prefixes for employee names that require one. For example, John Van Houton's surname would be entered as Van Houten. The cell also supports special characters - e.g. O'Leary or Elkjærd.
This undeditable cell indicates if the RL-1 was generated for the previous year. The two available states are Yes (the RL-1 was generated for the previous year) or No (the RL-1 was generated for a year that was earlier than the previous year). This option is provided for sorting purposes so that you can easily view many RL-1s by their year, as opposed to scrolling through many rows of historical RL-1s.
For example, if you have entered the year 2016 and you have completed the 2015 year-end process for your company of 100 Quebec employees, 100 RL-1s will appear in the table. One year later, the year end process will generate another 100 RL-1s and the list size will increase accordingly. You could then use the Sort feature to arrange your RL-1 display using the Last Year column and easily view the previous year's RL-1s at the top of the list.
If you are submitting an amended slip, use this cell to enter the number of the last slip that was filed.
Use this cell to enter an reference number that you wish to include as an additional means of identifying the employee. This cell is optional.
Use these cells to enter dollar amounts that relate to special employment income, e.g. employment commissions, taxable allowances and benefits, deductible amounts and other entries. Each entry you make must include a corresponding entry in its matching Renseignements complémentaires column. For example, if you enter $500 in the Montants complémentaires 2 cell for income the employee has received under a profit-sharing plan, the corresponding Renseignements complémentaires 2 cell must have the D-2 option selected.
Use the fields in this section to specify the codes that relate to special employment income. Each code you choose must include a dollar amount in its matching Montants complémentaires column. For example, if you specify the D-2 option in the Renseignements complémentaires 2 cell (for income the employee has received under a profit-sharing plan), the Montants complémentaires 2 cell must also have the corresponding dollar amount defined.
* This feature is under development. This Sequential Number is associated with a paper RL slip provided by Revenu Quebec or via a computer-generated RL slip (series of sequential numbers provided to software developers only).
Use this cell to enter the employee's Social Insurance Number (SIN). This number is validated and must adhere to the required 9-digit format. Note: If you enter a SIN that is already used by another employee, a warning message wil displayed that the number is already in use, and the new SIN will not be accepted.
View - This button allows you to view the RL-1 so that you can review its details. When you click the button, the RL-1 will appear in a pop-up window. The window contains various controls that allow you to perform common tasks such as printing, downloading and searching.
This cell displays year on which the current RL-1 is based. This year cannot be edited and is determined at the time the RL-1 is created.
Use this cell to specify the employee's Zip Code, based on their U.S. mailing address. The required format is one group of five numerical characters (e.g. 90210). Note: The employee's Country setting must be set to United States in order to use this setting.