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Edit T4s

At some point during the year-end procedure, you may find it necessary to change a box number assignment for an earning or deduction. eNETEmployer offers this functionality by allowing you to edit the details for each earning/deduction as they relate to the T4 process.

There are four parts to this tutorial:

  1. Part A - Generate the T4s - Generating a T4 for each employee is mandatory to complete the year end process. This part of the tutorial will show you how to generate the T4s automatically.
  2. Part B - Review the T4 Data - This step will show you how to view each employee's T4 data.
  3. Part C - Edit the T4 Data - This third step is only necessary if you need to make changes to a box assignment.
  4. Part D - Manually add a T4 - This step is necessary when a given employee has not already had a T4 generated for them during the year end process, or if you need to add another T4 over and above their existing form.

NOTE: Click on the images below to view them at full size



Part A) To generate your employee T4s:

  1. Choose the Year End - Edit T4s menu command. This opens the Edit T4s screen where you can view and edit each employee's T4 and Relevé1 (the latter for Quebec employees only).

    Edit T4s Help page...

  2. Click on the drop down list beside the Generate T4s button and then select the year for which the T4s will be generated.
    Example: In our example below, we will choose the year 2018.
    Fig. 01: Choose the year for which the T4s will be generated.
    Fig. 01: Choose the year for which the T4s will be generated.
  3. Once you have chosen the year, select the Generate T4s button. This creates the T4s for each employee and a message will appear indicating the number of employees that were processed and the number of T4s that were successfully generated.
    Example: In our example below, we see that 5 employees now have their T4s ready for review.
    Fig. 02: T4s have been successfully generated for each employee.
    Fig. 02: T4s have been successfully generated for 5 employees.
  4. This completes the section on generating your employee T4s. Now you can proceed to the next section that discusses how to review each employee's T4 data.



Part B) To review your employee T4s:

  1. In the Edit T4s screen, click on the View button for an employee whose T4 you wish to view. This displays the employee's T4 data in a popup window.
    Example: In our example below, we chose the first employee in the list; Gregory House.
    Fig. 03: Viewing an employee's T4 right on the screen.
    Fig. 03: Viewing an employee's T4 right on the screen.
  2. Use the Automatic Zoom option if you wish to make the details larger. You can also use the double arrow at the top right of the popup window to access a series of useful viewing tools.
  3. When you are finished reviewing the data, choose the close button (the "X") from the top right of the window.

    You can also review the T4 as a PDF file that can be downloaded, printed, or emailed to the employee.

  4. To view the T4 as a PDF, select the Download button. When you select the button, the employee's T4 is generated as a PDF file. Depending on your browser settings, the resulting PDF report will either be stored in your Downloads folder or you may be presented with a dialog box that will prompt you where to save the file. In some browsers, the PDF report is made available as a PDF button that appears at the bottom of your screen (as shown in the example below).
    Fig. 04: Downloading the T4 in PDF format.
    Fig. 04: Downloading the T4 in PDf format.
  5. Choose your preferred method to open the PDF report. When the T4 appears on the screen, you can scroll through the document and review the employee's data in detail.
    Example: In our sample T4 below, we can review the employee's T4 totals in detail.
  6. Fig. 05: Each employee's T4 can be viewed in PDF format.
    Fig. 05: Each employee's T4 can be viewed in PDF format.
  7. When you have finished reviewing the employee's T4, close the report and return to eNETEmployer.
  8. This completes the section on generating your employee T4s. Now you can proceed to the next section that discusses how to review each employee's T4 data.



Part C) To edit an employee's T4:

  1. Double-click on the row of an employee whose T4 you wish to edit. This changes the row to Edit Mode and activates the cells for editing. Note: You can select the Pencil icon located at the left side of the row to perform this same action.
    Example: In our example below, we chose the first employee in the list; Gregory House.
    Fig. 06: The T4 data can be edited as needed.
    Fig. 06: The T4 data can be edited as needed.
  2. Move to the desired cell or box number and make your changes as needed.
    Example: In our example, we edited Box 46 to add a $500 amount for the employee's charitable donation.
    Fig. 07: Editing the Other Amount cell for our sample employee's T4.
    Fig. 07: Editing the Other Amount cell for our sample employee's T4.
  3. Repeat the preceding step for any other employee(s) whose T4 data required editing.
  4. Once your edits are complete, select the Save icon (the check mark icon at the left side of the row). This accepts the changes and the Edit Mode icons are removed to indicate that the row changes have been saved. You can also choose the Save button from the Button Bar above the table.
  5. To review the employee's revised T4, click on the View button for the employee. The revised T4 shows the changes that you made.
    Example: In our example below, Box 20 has been changed to reflect the additional $12,500 amount.
    Fig. 08: Changes that you make to an employee's T4 data are reflected on the final T4.
    Fig. 08: Changes that you make to an employee's T4 data are reflected on the final T4.
  6. When you are finished reviewing the data, choose the close button (the "X") from the top right of the window.


Part D) To Manually Add a T4:

  1. Ensure that desired tax year is shown in the drop down list beside the New button, and then select the New button. This adds a T4 row to the table and its cells appear ready for editing.
  2. Edit the cells as needed for your employee's T4 form, and then Save the changes when you are complete.
    Example: In our example, we have manually added a T4 for one employee. Notice how the Manually Added column reads "Yes" to indicate that it was added manually.
    Fig. 09: Manually adding a T4.
    Fig. 09: Manually adding a T4.

    This completes the tutorial on generating and editing your employee T4s.

    Note: If you wish to continue with the year end process, please refer to the links below.



See Also: