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The P Value (a.k.a. Placeholder Value) feature allows you to assign a custom value that will override a single variable, instead of having to override the whole function and its expression. It can also be useful if you need to modify a function that is being used by many employees who have had the related expression overridden. P Values can be used for employee Deduction, Benefit, and Accumulator items.
For example, if you have assigned a 4% Vacation Pay function to all staff, but an employee reaches five years of employment (and is now eligible for 6% vacation pay), you would normally need to override the function for that specific employee. However, if you later needed to adjust the original function for all employees (e.g. you needed to add a new earning type), then any overridden employees would not have the revised function applied (because they are being overridden). A P Value prevents this because the associated Placeholder Value can be set at any time without the need to override the function.
P Values with Deduction and Benefits - Note that this tutorial focuses specifically on accumulators. If you need to use a P Value with an employee deduction or benefit, you can use the same principles as described below.
This tutorial includes the following sections:
In the first part of this lesson, we'll edit the P Value for a single employee only - the most common use of this feature. We'll start by reviewing our sample Vacation Pay Function to see how the default P Value is used.
In our example, the Vacation Pay Function was created by inserting the "Earnings Percent" pre-defined function. The resulting expression takes the value of "P" and multiply it by the sum of items E1 through E7. To view items E1 through E7, we must expand the sub rows for the function.
This single function covers all employee types whether they earn salary-based income or varying hourly income.
If an employee advancing to a 6% accrual (or any other amount), we can adjust their P Value on a per-employee basis via the Accumulator Items screen as follows:
The Method, Expression and P Value columns show that all of our employees are using the default P Value that will accrue 4% for their applicable earning types. We will now use the P Value feature to adjust the accrual amount for a single employee.
Adjusting a P Value vs. Overriding the Function - eNETEmployer functions are flexible. You can achieve the same result as the lesson above by leaving the P Value empty and instead checking the Override checkbox, and then changing the expression's "P" symbol to .06. The downside is that if you ever need to change the function at a later time, any employee who has been overridden will not receive those changes.
For example, let's say we add a new "bonus" earning type to our function. Once we do so, all employees who use the function will automatically have the change applied and begin accruing vacation pay for any bonus earnings. If we had used the override method in our example above, Gregory's expression would not be updated with the new bonus earning type and he would continue to accrue vacation pay on his original earnings only (thus missing the additional bonus earning that was added to all of the other employees).
Now that you know how to edit the P Value for a single employee, let's learn how to use this feature to change the values for all employees at once.
This completes the tutorial on using P Values.